Prepare the project before a distribution conversation.

A clear project profile

Keep the project’s core description consistent wherever it appears. A short package often includes:

• A logline and short and extended synopsis.
• Genre, runtime, completion year, country of origin and original language.
• Director, producer, cast and key crew credits, with brief biographies.

A viewing and promo package

Have the best available finished materials identified and ready to share when requested. Depending on the project and recipient, that may mean:

• A high-quality final master and a secure viewing copy or screener.
• A trailer, accurate captions or subtitles, and a music cue sheet.
• High-resolution stills, key art, and an electronic press kit if available.

Ask for the recipient’s current video, audio, caption and artwork specifications before making delivery versions; formats and technical limits can differ.

Rights and supporting records

Filmmakers commonly organize records that help explain who controls the relevant rights and permissions, where applicable. Examples include:

• Agreements relating to the screenplay or other underlying source material.
• Cast, crew, location and appearance releases, as relevant to the production.
• Licenses or permissions for music, archival footage, artwork and other third-party material.

Keep the records accurate and tied to the uses they authorize. Which documents are needed depends on the project and deal; get qualified legal advice for rights questions.

Availability and handoff details

Prepare a concise note with the project facts a recipient may ask to confirm:

• Languages, territories and rights currently available for discussion.
• Existing commitments or restrictions that affect availability.
• A reliable project contact and an inventory of the files you are sharing.

Confirm availability details with the people authorized to speak for the project before sending them.